Shipping booking service process
1、 Document review
After receiving the S / O, review: valid seal, ship owner, shipping date, whether there is freight rate, payment term and method {prepayment (CIF), FOB collect, ship, signee, notify party, pol (port of loading), pod (place of discharge), destination, container size and cargo description (mark, number of pieces, gross weight, product name, size), special terms, ship certificate, on-site towing plan.
2、 Booking
OP booking: fill in the company's handover form and ask the ship owner for confirmation (except KHL and OOCL). Eg does not need written confirmation. The ship owner sends back the ship owner's confirmation - booking confirmation (CFM).
3、 Unloading
1、 OP shall prepare the unloading list (2-9 copies), together with the confirmation of the ship owner (1 copy), the confirmation of pick-up, the second copy shall be stamped with the shipping seal to find out the cargo owner code, and the LCL shall indicate several tickets and several containers. The field will go to the unloading, and the external agent will leave two copies and one CFM (evergreen, Lirong and Wanhai also left the third copy), NORASIA took away the ninth copy, eg must attach one more copy of the layout, and then seal the layout seal on 5.6.7.8, return it and bring it back together with the ninth copy.
2. If the payment method is prepayment, the fourth copy shall be sent to the finance department such as the foreign agent to issue the freight call letter (monthly settlement) or the purchase and payment foreign exchange copy of the pre settled invoice (US gold). If the ship cannot be arranged due to overload, the ship owner shall be contacted to add or change the ship.
3. Remarks: the freight forwarder code is wrong, the container master code is wrong, and the shipping forwarder will not discharge.
4、 Determine the site and towing plan
1. Towing
(1) One ship owner's confirmation, one packing list, five copies and six copies shall be attached to the trailer company (usually put in the joint inspection center) to print the equipment handover list. If the time is urgent, it shall be sent to the field. (VI) the attachment shall indicate the time, place, contact person and telephone). If the temporary plan or trailer is tight, it shall first confirm with the team whether it can be arranged. If there is no specific plan, the document shall be given first, and the specific plan shall be supplemented. If shipper requires, it shall be indicated, such as customs transfer and counter inspection.
(2) The field personnel shall send one packing list (box number and blank sealing number) to the trailer company. Note: two packing lists shall be provided for the freezer, indicating the temperature and the freezer mark "12F".
(3) If it is too late to load the container and needs to be borrowed, first contact the ship owner to borrow the container, and the trailer will issue the letter of guarantee. If the container cannot be picked up, contact the ship owner in time to change the bill of lading point on the handover sheet. If the empty truck comes back, take the initiative to contact the cargo owner about the loading situation. If the cargo is loaded, timely notify the trailer company to return to the container and enter the code head.
(4) After mentioning the container, report the container number / seal number to the freight forwarder. Then report it to the customer for verification. In particular, if a cargo owner issues several tickets at the same time, carefully check it and fax the details if necessary. Type the container number seal into 6.7.8.
2. Field outfit
(1) If the goods are determined to be delivered, the hanging cabinet shall be arranged in time. If the cabinet is hoisted and the goods are not delivered, there will be empty lifting fee
(2) For the field loading of light goods, be sure to hang the cabinet first, otherwise you will enter the warehouse and incur expenses
(3) When transporting the goods to the storage yard, the cargo owner shall first lift the container, the container number shall be confirmed with the ship owner, the goods shall enter the site on the arrival cover, and the container number and seal shall be marked on 6.7.8. The name, number of pieces and wheat head of each container shall be recorded.
(4) If the cargo owner transports the goods to the storage yard when there is no space booking: first put the goods into the warehouse, and then load the container after unloading (if SGS is done, it is loaded at the selected time), or confirm the loading and borrow the container.
5、 Print equipment handover form
1. According to different loading methods, the storage yard or trailer company shall send personnel to the shipping agency container management section to print the equipment handover form
(1) Field loading: it shall be handled by the storage yard;
(2) Towing: The Trailer company shall send personnel to handle it;
(3) Documents: the fifth copy of the loading list, the application for pick-up, and the owner's confirmation.
2. The driver shall pick up the container according to the equipment handover form, the application for pick-up and the 6 attached pages. If the container cannot be picked up, the driver shall contact the ship owner in time to change the bill of lading point on the handover form. After mentioning the container, report the case number / seal number to the freight forwarder
Chuangjing provides the most professional shipping booking service.